Freedom of Information

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NHS Portsmouth aims to make available, via this website, information about every aspect of our business - how we are organised, what we do, who we work with, how we work and how we are funded.

Our Publication Scheme is a good starting point for information.  If you can’t find what you are looking for there, please contact us and we will do our best to provide you with the information you need.

The Freedom of Information Act (2000) recognises that as a member of the public, you have the right to know how public services such as the NHS are organised and run, how much they cost and how you can make complaints or compliments.

You have the right to know which services are being provided, the targets that are being set, the standards of services that are expected and the results achieved.

The Freedom of Information Act (2000) creates two obligations for public authorities:

  • To publish a Freedom of Information Publication Scheme. The NHS Portsmouth Publication Scheme is a guide to the information we routinely publish and how it can be accessed
  • To respond to individual requests for information – to inform the applicant whether we hold the information requested, and if we do to provide it to them (subject to certain exemptions and conditions).

Publication Scheme – Guide to Information

Under Section 19 of the Freedom of Information Act 2000, NHS Portsmouth has a legal duty to adopt and maintain a Publication Scheme for the publication of information. The purpose of the Act is to promote greater openness by public authorities.

This publication scheme is divided into seven classes and is a guide to the information that is made available to the public. 

Cost of information

In this Publication Scheme, all the electronic information which is downloadable from our website is provided free of charge for personal use.  

Where information is available only in hard copy there may be a charge for the cost of copying and postage.  The cost and charges that will have to be paid in advance will be made known to the requestor.  

Leaflets and brochures, such as those on services we offer to the public, will be provided free of charge.


Please see rights of access to information below, where you wish to re-use information in this Publication Scheme for commercial gain.

Permission to reproduce material does not extend to any material accessed through the Publication Scheme that is the copyright of third parties. You must obtain authorisation to reproduce such material from the copyright-holders concerned.

The material available through this Publication Scheme is subject to NHS Portsmouth copyright unless otherwise indicated. Unless expressly indicated on the material to the contrary, it may be reproduced free of charge in any format or medium provided it is reproduced accurately and not used in a misleading manner.

If any of the copyright items in this publication scheme are being re-published or copied to others, you must identify the source of the material and acknowledge the copyright status.

For guidance on a range of copyright issues, visit the website of the Office of Public Sector Information.

Patient confidentiality

Although we make available a large amount of information through our Publication Scheme, the Freedom of Information Act does not override a patient’s right to confidentiality. Your rights to confidentiality are protected under Article 8 of the Human Rights Convention and the Data Protection Act.

Maintaining the legal right to patient confidentiality continues to be a crucial commitment. To help achieve this, we have appointed a Caldicott Guardian who has responsibility to ensure the protection of patient confidentiality throughout the Trust in accordance with your legal rights.

Right of access to information

The Freedom of Information Act recognises that as a member of the public, you have the right to know how public services, such as the NHS, are organised and run; how much they cost; how you can make complaints; to find out which services are being provided; and the targets that are being set, including the standards of services that are expected and the results achieved.

We are also obliged to respond to requests about the information held in any recorded form and the Act creates a right of access to this information. The rights to request and access this information are subject to some exemptions which the Trust has to take into consideration, before deciding what information can be released.

Under the Reuse of Public Sector Information Regulations 2005, you may re-use information for commercial gain in this Publication Scheme or other information supplied under a Freedom of Information request.

Under the Data Protection Act 1998, you are also entitled to access your clinical records or any other personal information held about you.


NHS Portsmouth’s Caldicott Guardian is:

Rob Dalton
Director of Corporate and Support Services
NHS Portsmouth
Locksway Road

Contacts and feedback

The four primary care trusts for Hampshire, Southampton, Portsmouth and the Isle of Wight have joined together to form the Southampton, Hampshire, IoW and Portsmouth (SHIP) PCT Cluster.

This means that certain functions carried out by the PCTs are now being managed differently.

Freedom of Information requests are now managed through one central point.  Freedom of Information requests relating to Hampshire, Southampton and Portsmouth should be sent to the following email address:

Postal requests should be directed to:

Freedom of Information Team
NHS Hampshire
Omega House
112 Southampton Road
SO50 5PB

Freedom of Information requests for NHS Isle of Wight will continue to be managed there.


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